How Do I Book a meeting in the library room?

The Carroll County Public Library (CCPL) offers the use of the Community Room, Children’s Activity Room and the Genealogy Room (limited use) to any person and/or non-profit group/organization regardless of beliefs or affiliations. All meeting rooms are reserved on a first-come, first-served basis by any librarian. Should you have any questions and/or requests, please call the library at (502) 732-7020 or fax your request to (502) 732-7122.

Reservation Guidelines:
Reservations should be made at least 24 hours prior to the meeting, but not more than two months in advance. Individuals booking the meeting room must be at least 21 years of age. Teenage and children’s groups must have an adult sponsor, at least 21 years of age, present during the entire meeting.
Rooms will not be scheduled before the library is open to the public and must end thirty minutes before the library closes to the public.
The Genealogy Room is limited due to size (10 persons maximum) and on-going genealogy research by walk-in customers.

Terms of Use

  • The contact person for the group is responsible for leaving the designated facility clean and for ensuring that the group’s members do not disturb other library patrons.
  • A $25 fee will be assessed against the group leaving the meeting room or kitchen in an untidy condition. Staff will make a vacuum cleaner available as needed.
  • Food and Beverages may be allowed with the use of the room. However, your group’s contact person is responsible for clean-up and care of library facilities and use of the kitchen.
  • Individuals and/or groups are responsible for removing all items, including trash, at the end of each meeting.
  • Individuals and/or groups that stay past library closing time will may be responsible for at least at a $50 fee per hour to reimburse staff time.

(For a more detailed explanation of Meeting Room Use, see Library Policy)

Cancellation Policy:
Please notify the Library in the event of a cancellation so that the room may be rescheduled.

Process for Addressing Concerns & Complaints:
The library reserves the right to revoke permission for use of any meeting room at any time. Individuals or groups that believe they have been unjustly denied use or wrongfully limited in their use of the meeting room may discuss their situation with the Library Director, Hillary Arney at (502) 732-7020.

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